Student Employees

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Student Employees

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Get Crucial Work Experience as a Student

As a student, you might feel like you're doing all you can to go to classes, keep up with homework and have some kind of social life. But did you know that having a part-time job has been shown to help students do better in school and stay in school? And who couldn't use the extra money, right? Working on campus can be a great way to meet new people, gain experience, and pay for the expenses of college. UWEC has jobs across the university including office assistants, residence life employees, cafeteria workers, and many more.

01

Email 1: Electronic Criminal background check (CBC) through HireRight.

The CBC invitation will expire after 5 days, please access the link prior to expiration. Once completed, the CBC can take several days to process.

On Your First Day

Congratulations! You've started your new position. Now it's time to update your payroll information. NOTE: You will not be able to access your Workday portal until you have been hired in the system or your start date.

During the semester, students can work a maximum of 25 hours a week and international students can work a maximum of 20 hours per week. In the summer, students can work 40 hours per week during one of the 84-day calendars listed below.

01

Complete your I9 form

Section 1 - complete section 1 online in your Workday portal.

Section 2 - Provide original documents showing proof of citizenship. Eau Claire campus students can stop into Human Resources in Schofield 226 and Barron County students can stop into Megger 155 or contact Laura Holden at HOLDENLK@uwec.edu.

Find the complete list of acceptable documents here: . Some examples:

Photo ID and original or state issued birth certificate OR
Photo ID and social security card OR
Passport/passport card

Please do not email paperwork or personal information.

02

Complete your direct deposit form

This form is completed through your portal - if you do not complete your direct deposit prior to your first paycheck, you will receive a US Bank Focus Card in lieu of direct deposit at the mailing address on your employee file.

The Focus Card will arrive in a plain white envelope from US Bank and can be mistaken for junk mail. Click here to review more information on focus cards: .

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Update Your Tax (W4) Forms

This form is completed through your portal. These forms determine the amount of federal income tax to withhold from your paycheck. If you don't fill out a W4 form, taxes are withheld on the default withholding rate, which may not be accurate for your situation. Completing your W4 form ensures that the correct amount of tax is withheld.

International Students

A social security number is required for employment in the U.S. to track an employee's wages for benefits eligibility and tax-reporting requirements. International students planning on being employed should apply for a social security number 10 days after arrival in the U.S. and no earlier than 30 days prior to employment start date (J-visa holders may be able to apply earlier). The Center for International Education will supply a form instructing students how to apply.

All foreign nationals being paid through UW payroll need a Glacier account so we may determine the correct way to report and tax the income we pay you. Nonresident aliens and resident aliens need to keep their Glacier accounts up to date. When your position is entered, you will receive additional emails from Glacier with directions to log into the Glacier software. Once your forms are completed, you will need to turn them into the ASK Center, Schofield 226. Not completing your Glacier paperwork could result in taxes being withheld from your next paycheck at an incorrect rate.

More Information:

Page Family

Human Resources

Schofield Hall 226
105 Garfield Avenue
Eau Claire, WI 54701
United States

715-836-3131

humanresources@uwec.edu

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